Rent our Facility
Use ARCPA's spacious meeting facilities for your event, with technology and staff assistance provided.
The ARCPA Conference Center accommodates 100 people classroom-style or can be divided into three soundproof classrooms. Perfect for seminars, meetings, product demos, and more. ARCPA members enjoy a $50 discount on room rentals.
The ARCPA Conference Center offers over 2,300 sq. ft. of flexible meeting space, accommodating up to 100 people classroom-style or divided into three soundproof classrooms.
Each room is equipped with a Bose sound system, LCD projectors, a white wall, and a wall screen. Tables and chairs are on rollers, allowing unlimited layout options, and conference tables include electrical and USB outlets for charging devices. We also provide one handicapped accessible seat per classroom.
Enjoy unlimited coffee, tea, and soft drinks throughout your meeting. Located near Westlake Office Park, the center is minutes from hotels, restaurants, I-430, I-630, the Little Rock Airport, and downtown.
The seating capacity listed is a classroom-style setup. For other configurations, please contact stanner@arcpa.org. All reservations and agreements are made upon and subject to the rental policies of the ARCPA Conference Center, hence referred to as the Conference Center, and the following conditions: VIEW POLICIES & PROCEDURES
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SPONSORSHIP
All functions must be sponsored by a person (the Patron or Contact) who must be directly responsible to the ARCPA Conference Center for making all arrangements and for the billing thereof, and should be in attendance. If this person is unable to attend, there should be an onsite contact designated on the Event Order. These contacts will be the only people authorized to approve any changes to the Event Order.
All functions must be sponsored by a person (the Patron or Contact) who must be directly responsible to the ARCPA Conference Center for making all arrangements and for the billing thereof, and should be in attendance. If this person is unable to attend, there should be an onsite contact designated on the Event Order. These contacts will be the only people authorized to approve any changes to the Event Order.
GUARANTEES
The final guarantee must be specified 48 hours in advance. This number is the total number of people using the room including guest speakers, instructors, etc. Additionally, this number will serve as the basis for the beverage charge and is not subject to reduction.
Any arrangements for special requests (i.e., break requests and audiovisual equipment) should be made at least two weeks in advance. ARCPA reserves the right to limit the occupancy of the Meeting Center conference rooms. If attendance exceeds the maximum occupancy for the booked room, ARCPA reserves the right to enforce the maximum occupancy rules.
Rental space is allocated based on the expected attendance at the time of the booking by the patron. ARCPA reserves the right to change the space allocation dependent on the final guarantee of attendance. Should a group desire a larger meeting room than the group number commands and we have space available, the additional room fee will be charged.
The final guarantee must be specified 48 hours in advance. This number is the total number of people using the room including guest speakers, instructors, etc. Additionally, this number will serve as the basis for the beverage charge and is not subject to reduction.
Any arrangements for special requests (i.e., break requests and audiovisual equipment) should be made at least two weeks in advance. ARCPA reserves the right to limit the occupancy of the Meeting Center conference rooms. If attendance exceeds the maximum occupancy for the booked room, ARCPA reserves the right to enforce the maximum occupancy rules.
Rental space is allocated based on the expected attendance at the time of the booking by the patron. ARCPA reserves the right to change the space allocation dependent on the final guarantee of attendance. Should a group desire a larger meeting room than the group number commands and we have space available, the additional room fee will be charged.
PUBLIC SPACE
Regular rental hours are 7:30 a.m. to 5:00 p.m., Monday through Friday. Patron should confirm availability beyond these hours with the ARCPA staff contact. Patron will be charged at the rate of $90 per hour for any time outside these hours.
As ARCPA often has many activities going on simultaneously, we ask that meeting room doors remain closed during the meeting and that all meeting activities are confined to the allocated meeting room.
If any excessive cleanup is necessary after the meeting, a $25 fee will be charged to the patron. To avoid this, please use the trashcans provided throughout the building. If the cans are overflowing, an ARCPA staff person should be notified.
ARCPA functions are given priority in the allocation of the meeting facilities. Facilities will be rented accordingly. Therefore, ARCPA reserves the right to cancel any event order at any time, with or without cause, upon written notice to patron. Any cancellation by ARCPA or patron will be subject to cancellation penalties as stated in these policies and procedures.
ARCPA is a smoke-free facility. However, smoking is permitted outside the double glass doors located off of the break area.
Regular rental hours are 7:30 a.m. to 5:00 p.m., Monday through Friday. Patron should confirm availability beyond these hours with the ARCPA staff contact. Patron will be charged at the rate of $90 per hour for any time outside these hours.
As ARCPA often has many activities going on simultaneously, we ask that meeting room doors remain closed during the meeting and that all meeting activities are confined to the allocated meeting room.
If any excessive cleanup is necessary after the meeting, a $25 fee will be charged to the patron. To avoid this, please use the trashcans provided throughout the building. If the cans are overflowing, an ARCPA staff person should be notified.
ARCPA functions are given priority in the allocation of the meeting facilities. Facilities will be rented accordingly. Therefore, ARCPA reserves the right to cancel any event order at any time, with or without cause, upon written notice to patron. Any cancellation by ARCPA or patron will be subject to cancellation penalties as stated in these policies and procedures.
ARCPA is a smoke-free facility. However, smoking is permitted outside the double glass doors located off of the break area.
CATERING & BREAKS
Patron is responsible for setting up all catering arrangements.
All breaks are held in the kitchen area. Please leave the breaks set up in this area.
Patron is responsible for setting up all catering arrangements.
All breaks are held in the kitchen area. Please leave the breaks set up in this area.
DAMAGES/SECURITY/STORAGE
The patron agrees to be responsible for any damages done to the premises or any other part of the Conference Center by the patron, his/her guests, employees or any other agents during the period of time such person(s) are under the Patron’s control, or the control of any independent contractor hired by the Patron.
ARCPA will not assume any responsibility for damages or loss of any merchandise or articles left in the Meeting Center before, during, or following the Patron’s function.
Patron’s material or equipment for presentations at the Meeting Center may be temporarily stored at the Meeting Center upon prior approval of ARCPA.
The patron agrees to be responsible for any damages done to the premises or any other part of the Conference Center by the patron, his/her guests, employees or any other agents during the period of time such person(s) are under the Patron’s control, or the control of any independent contractor hired by the Patron.
ARCPA will not assume any responsibility for damages or loss of any merchandise or articles left in the Meeting Center before, during, or following the Patron’s function.
Patron’s material or equipment for presentations at the Meeting Center may be temporarily stored at the Meeting Center upon prior approval of ARCPA.
BILLING
ARCPA will direct bill for all functions to the address requested upon booking the Conference Center. All projected rental fees (room rental, audiovisual and beverage service) are due prior to the actual meeting date. ARCPA will release meeting space if the fees are not received 48 hours prior to meeting date. All miscellaneous charges will be invoiced after the date of the function and are due upon receipt. A 1.5 percent finance charge will be assessed monthly on all amounts not paid within 30 days of the invoice date.
Rental fees are subject to change without written notice, but will not be altered for a particular function once the patron and ARCPA have confirmed in writing the booking of the Conference Center.
ARCPA will direct bill for all functions to the address requested upon booking the Conference Center. All projected rental fees (room rental, audiovisual and beverage service) are due prior to the actual meeting date. ARCPA will release meeting space if the fees are not received 48 hours prior to meeting date. All miscellaneous charges will be invoiced after the date of the function and are due upon receipt. A 1.5 percent finance charge will be assessed monthly on all amounts not paid within 30 days of the invoice date.
Rental fees are subject to change without written notice, but will not be altered for a particular function once the patron and ARCPA have confirmed in writing the booking of the Conference Center.
CANCELLATIONS
ARCPA would appreciate early notice of your group’s cancellation. The following cancellation penalties will be applied if the meeting cancellation is required by the patron or ARCPA.
Cancellations made:
If ARCPA is not notified that the meeting has been cancelled, the group will be charged the full amount of the room rate, and audiovisual and beverage fees. ARCPA reserves the right to cancel any booking, with or without cause, upon written notice to patron.
ARCPA would appreciate early notice of your group’s cancellation. The following cancellation penalties will be applied if the meeting cancellation is required by the patron or ARCPA.
Cancellations made:
If ARCPA is not notified that the meeting has been cancelled, the group will be charged the full amount of the room rate, and audiovisual and beverage fees. ARCPA reserves the right to cancel any booking, with or without cause, upon written notice to patron.
AGREEMENT
By signing and returning the Event Order the Renter hereby agrees to these rental polices. Performance of this agreement is contingent upon the ability of the ARCPA to complete the same, and is subject to any causes, whether enumerated herein or not, which are beyond the control of the ARCPA. In no event shall the ARCPA be liable for the loss of profit or other similar or dissimilar collateral of damages, whether based on breach of contract, warranty or otherwise.
By signing and returning the Event Order the Renter hereby agrees to these rental polices. Performance of this agreement is contingent upon the ability of the ARCPA to complete the same, and is subject to any causes, whether enumerated herein or not, which are beyond the control of the ARCPA. In no event shall the ARCPA be liable for the loss of profit or other similar or dissimilar collateral of damages, whether based on breach of contract, warranty or otherwise.
All functions must be sponsored by a person (the Patron or Contact) who must be directly responsible to the ARCPA Conference Center for making all arrangements and for the billing thereof, and should be in attendance. If this person is unable to attend, there should be an onsite contact designated on the Event Order. These contacts will be the only people authorized to approve any changes to the Event Order.
All functions must be sponsored by a person (the Patron or Contact) who must be directly responsible to the ARCPA Conference Center for making all arrangements and for the billing thereof, and should be in attendance. If this person is unable to attend, there should be an onsite contact designated on the Event Order. These contacts will be the only people authorized to approve any changes to the Event Order.
The final guarantee must be specified 48 hours in advance. This number is the total number of people using the room including guest speakers, instructors, etc. Additionally, this number will serve as the basis for the beverage charge and is not subject to reduction.
Any arrangements for special requests (i.e., break requests and audiovisual equipment) should be made at least two weeks in advance. ARCPA reserves the right to limit the occupancy of the Meeting Center conference rooms. If attendance exceeds the maximum occupancy for the booked room, ARCPA reserves the right to enforce the maximum occupancy rules.
Rental space is allocated based on the expected attendance at the time of the booking by the patron. ARCPA reserves the right to change the space allocation dependent on the final guarantee of attendance. Should a group desire a larger meeting room than the group number commands and we have space available, the additional room fee will be charged.
The final guarantee must be specified 48 hours in advance. This number is the total number of people using the room including guest speakers, instructors, etc. Additionally, this number will serve as the basis for the beverage charge and is not subject to reduction.
Any arrangements for special requests (i.e., break requests and audiovisual equipment) should be made at least two weeks in advance. ARCPA reserves the right to limit the occupancy of the Meeting Center conference rooms. If attendance exceeds the maximum occupancy for the booked room, ARCPA reserves the right to enforce the maximum occupancy rules.
Rental space is allocated based on the expected attendance at the time of the booking by the patron. ARCPA reserves the right to change the space allocation dependent on the final guarantee of attendance. Should a group desire a larger meeting room than the group number commands and we have space available, the additional room fee will be charged.
Regular rental hours are 7:30 a.m. to 5:00 p.m., Monday through Friday. Patron should confirm availability beyond these hours with the ARCPA staff contact. Patron will be charged at the rate of $90 per hour for any time outside these hours.
As ARCPA often has many activities going on simultaneously, we ask that meeting room doors remain closed during the meeting and that all meeting activities are confined to the allocated meeting room.
If any excessive cleanup is necessary after the meeting, a $25 fee will be charged to the patron. To avoid this, please use the trashcans provided throughout the building. If the cans are overflowing, an ARCPA staff person should be notified.
ARCPA functions are given priority in the allocation of the meeting facilities. Facilities will be rented accordingly. Therefore, ARCPA reserves the right to cancel any event order at any time, with or without cause, upon written notice to patron. Any cancellation by ARCPA or patron will be subject to cancellation penalties as stated in these policies and procedures.
ARCPA is a smoke-free facility. However, smoking is permitted outside the double glass doors located off of the break area.
Regular rental hours are 7:30 a.m. to 5:00 p.m., Monday through Friday. Patron should confirm availability beyond these hours with the ARCPA staff contact. Patron will be charged at the rate of $90 per hour for any time outside these hours.
As ARCPA often has many activities going on simultaneously, we ask that meeting room doors remain closed during the meeting and that all meeting activities are confined to the allocated meeting room.
If any excessive cleanup is necessary after the meeting, a $25 fee will be charged to the patron. To avoid this, please use the trashcans provided throughout the building. If the cans are overflowing, an ARCPA staff person should be notified.
ARCPA functions are given priority in the allocation of the meeting facilities. Facilities will be rented accordingly. Therefore, ARCPA reserves the right to cancel any event order at any time, with or without cause, upon written notice to patron. Any cancellation by ARCPA or patron will be subject to cancellation penalties as stated in these policies and procedures.
ARCPA is a smoke-free facility. However, smoking is permitted outside the double glass doors located off of the break area.
Patron is responsible for setting up all catering arrangements.
All breaks are held in the kitchen area. Please leave the breaks set up in this area.
Patron is responsible for setting up all catering arrangements.
All breaks are held in the kitchen area. Please leave the breaks set up in this area.
The patron agrees to be responsible for any damages done to the premises or any other part of the Conference Center by the patron, his/her guests, employees or any other agents during the period of time such person(s) are under the Patron’s control, or the control of any independent contractor hired by the Patron.
ARCPA will not assume any responsibility for damages or loss of any merchandise or articles left in the Meeting Center before, during, or following the Patron’s function.
Patron’s material or equipment for presentations at the Meeting Center may be temporarily stored at the Meeting Center upon prior approval of ARCPA.
The patron agrees to be responsible for any damages done to the premises or any other part of the Conference Center by the patron, his/her guests, employees or any other agents during the period of time such person(s) are under the Patron’s control, or the control of any independent contractor hired by the Patron.
ARCPA will not assume any responsibility for damages or loss of any merchandise or articles left in the Meeting Center before, during, or following the Patron’s function.
Patron’s material or equipment for presentations at the Meeting Center may be temporarily stored at the Meeting Center upon prior approval of ARCPA.
ARCPA will direct bill for all functions to the address requested upon booking the Conference Center. All projected rental fees (room rental, audiovisual and beverage service) are due prior to the actual meeting date. ARCPA will release meeting space if the fees are not received 48 hours prior to meeting date. All miscellaneous charges will be invoiced after the date of the function and are due upon receipt. A 1.5 percent finance charge will be assessed monthly on all amounts not paid within 30 days of the invoice date.
Rental fees are subject to change without written notice, but will not be altered for a particular function once the patron and ARCPA have confirmed in writing the booking of the Conference Center.
ARCPA will direct bill for all functions to the address requested upon booking the Conference Center. All projected rental fees (room rental, audiovisual and beverage service) are due prior to the actual meeting date. ARCPA will release meeting space if the fees are not received 48 hours prior to meeting date. All miscellaneous charges will be invoiced after the date of the function and are due upon receipt. A 1.5 percent finance charge will be assessed monthly on all amounts not paid within 30 days of the invoice date.
Rental fees are subject to change without written notice, but will not be altered for a particular function once the patron and ARCPA have confirmed in writing the booking of the Conference Center.
ARCPA would appreciate early notice of your group’s cancellation. The following cancellation penalties will be applied if the meeting cancellation is required by the patron or ARCPA.
Cancellations made:
If ARCPA is not notified that the meeting has been cancelled, the group will be charged the full amount of the room rate, and audiovisual and beverage fees. ARCPA reserves the right to cancel any booking, with or without cause, upon written notice to patron.
ARCPA would appreciate early notice of your group’s cancellation. The following cancellation penalties will be applied if the meeting cancellation is required by the patron or ARCPA.
Cancellations made:
If ARCPA is not notified that the meeting has been cancelled, the group will be charged the full amount of the room rate, and audiovisual and beverage fees. ARCPA reserves the right to cancel any booking, with or without cause, upon written notice to patron.
By signing and returning the Event Order the Renter hereby agrees to these rental polices. Performance of this agreement is contingent upon the ability of the ARCPA to complete the same, and is subject to any causes, whether enumerated herein or not, which are beyond the control of the ARCPA. In no event shall the ARCPA be liable for the loss of profit or other similar or dissimilar collateral of damages, whether based on breach of contract, warranty or otherwise.
By signing and returning the Event Order the Renter hereby agrees to these rental polices. Performance of this agreement is contingent upon the ability of the ARCPA to complete the same, and is subject to any causes, whether enumerated herein or not, which are beyond the control of the ARCPA. In no event shall the ARCPA be liable for the loss of profit or other similar or dissimilar collateral of damages, whether based on breach of contract, warranty or otherwise.
Contact our team for more information and to book your space today.
For more information, please contact Stephanie Tanner: 501-664-8739 | stanner@arcpa.org